Basic Information

Reference Number

0000288302

Issuing Organization

University of Toronto Scarborough

Owner Organization

University of Toronto

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTSC2025-03

Title

Audio Visual Equipment for Indigenous House

Source ID

PU.AC.ON.305929.C30243

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario, Toronto

Delivery Point

University of Toronto Scarborough, 1265 Military Trail, Toronto, Ontario M1C 1A4

Purchase Type

One Time Only- Delivery Date:June 2025

DescriptionA - Latest Amendment

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Susan Dyson
Procurement Manager, Financial Services
University of Toronto Scarborough
susan.dyson@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University of Toronto is seeking a qualified supplier that will outfit the new Indigenous House with audio visual equipment. The Indigenous House is currently under construction and is set to open in Summer 2025.
The Proponent will supply, deliver, install and program all AV equipment as per the room-by-room specifications in this document. All termination, cable pulls, programming, rack dressing, testing, and commissioning will be performed by the Proponent.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/90140
before March 24, 2025 at 2:00 p.m. (local time).
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation. N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
BPS (Broader Public Sector) Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One time only supply and installation of audio-visual equipment.
Work to be completed by end of June 2025.
EVALUATION CRITERIA
Experience and Qualifications (30)
Demonstrated understanding of Scope of Work, Project Management and Schedule (15)
Specifications and Requirements (10)
Warranty, Support and Service (10)
Price (35)
Attendance at Proponents Meeting is a Pass / Fail criteria

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/02/27 09:54:25 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2025/03/10 02:00:00 PM EDT

Questions are submitted online

Closing DateA - Latest Amendment

2025/03/24 02:00:00 PM EDT

Onsite Visit

2025/03/06 10:00:00 AM EST

Contact Information

Susan Dyson

susan.dyson@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2025/03/06 10:00:00 AM EST

Location

1095 Military Trail, Toronto, Ontario M1C 5J9
Event Note
The University will be conducting a Proponents Meeting on
Thursday, March 6, 2025 at 10:00 a.m.
Proponents are to meet in the Indigenous House (IH) site trailer, located behind the Instructional Centre (IC).
Instructional Centre (IC) is located at 1095 Military Trail, Toronto, Ontario M1C 5J9
See campus map for location and directions.
https://www.utsc.utoronto.ca/home/campus-map

Attendance will be scored as Pass/Fail, therefore Proponents must attend to be considered.

Please note the Indigenous House is still under construction, therefore any Proponents that wish to tour the space must wear Personal Protective Equipment (PPE).
Proponents must provide their own PPE equipment.
Following PPE is acceptable:
1. Hard Hat – CSA Type 2, Class E hard hat.
2. Safety Boots – CSA construction site approved high-cut (260 mm or 9 in) or medium-cut (150 mm or 6 in) CSA Grade 1 work boots.
3. High Vis Vest
4. Safety Goggles
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents are to upload all submissions documents to Bonfire at
https://utoronto.bonfirehub.ca/opportunities/90140

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