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CCNB IS ACCEPTING BIDS TO ACQUIRE A NEW MOBILE TRAINING UNIT (TRAILER) FOR THE BATHURST CAMPUS. DETAILS CAN BE FOUND IN THE ATTACHED DOCUMENT.
PROPOSALS "MUST" BE SUBMITTED ELECTRONICALLY VIA EMAIL TO THE PROVIDED ADDRESS.
THE WINNING VENDOR WILL BE ANNOUNCED ON THIS SITE ONCE THE AWARD HAS BEEN MADE.
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AMENDMENT #1
Q. We noted your requirement in section 2.1 for a 12kW generator with a 24VDC battery and charger. Please confirm if a 12VDC would be suitable. Based on the weather conditions in NB, we believe the 12kW air cooled is the way to go.
A.Yes, the 12V DC battery would be acceptable. Air cooled is fine as long as there are proper ventilation options for the generator as a slide on/off tray to pull the ventilator off the storage area with some inclement weather protection. Other set up that allow proper cooling of the generator ensuring the avoidance of fumes or smell to accumulate within the trailer can be considered.
Q. Regarding point 2.4 of the bid specifications, we would like to seek clarification on the intended use of the standard 110-120V plug for connecting to buildings. If the intention is to power the entire trailer using this connection, it's important to note that standard household outlets may not be sufficient to meet the trailer's power requirements. This could necessitate complex wiring modifications and incur additional costs. Additionnally, it would not be possible to use the AC or Heating
system. Could you please provide more information on how you envision using the 110-120V plug within the trailer's operations?
A. The request for a 110-120V connection is to provide a contingency option for powering the computers and simulators(only) in the event that shore power or generator options are unavailable or difficult to access. This would serve as a backup solution for training delivery and contingency management. We recognize that running an extension cord from a building to the trailer could result in either an open door or potential damage to the cord. Therefore, we are exploring the possibility of
integrating a connection point on the exterior of the trailer, allowing for an extension cord to be connected and a power bar to be used inside the trailer, all while keeping the doors closed. This would provide an alternative for minimal operation without compromising safety. We are open to considering cost-effective solutions that would support this backup power option without introducing any safety risks.
Q. We understand the requirement for all wiring to be encased in protective tubes or pipes. Could we propose a safe solution which involves embedding the wires in the walls, with no live wires exposed to the users?
A. It is important to ensure that no electrical wiring is exposed to environmental elements (such as water, liquids, snow, or salt) or presents a safety hazard to users, in accordance with safety codes. The wiring could be properly embedded within the walls, ensuring no exposed or frayed wires, and maintains the safety and protection standards.
Q. Can you confirm that this is pelican carry cases for the simulators?
A. Both displays (monitors/TVs) and equipment (simulators/computers/servers) must be protected from damage during use and transport. While Pelican cases are one possible solution, there are various suitable options. If the displays are securely mounted on quality stands in a safe, low-traffic area (such as the side wall behind the desks), no special considerations are needed. However, if the displays are at risk of damage or need to be dismounted for transport, ruggedized displays or safe
transport solutions will be necessary.
Q. The request for TV and computer storage on wheels for transportation implies the need for transport cases for all six simulators. This could lead to significant space constraints within the trailer. Could you please confirm if this is indeed the expectation for all simulators?
A. The previous response generally addresses this point. If the TVs/monitors are securely fixed, only safe storage for the computers is required. The exact storage needs for transportation will depend on the specific setup; in some cases, anchoring points may be sufficient, while in others, storage cases (fixed or on wheels) may be necessary. We trust that an experienced provider will offer optimal solutions that balance space constraints and safety.
Q. We've noticed a potential conflict between points 4.4, 4.7 and 4.8. If all fixtures for monitors and simulators are to be permanently installed, why is there a need for storage solutions on wheels or ruggedized travel cases? Could you clarify how you envision the setup and mobility of these units?
A. There are several configuration options available, and we are seeking an optimal solution that balances safety, efficiency, and user experience. The users include both learners and instructors, as well as those responsible for moving and setting up the trailer as a mobile training unit. While we aim to provide quality training, we also require the flexibility to meet the needs of rural and remote areas.
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AMENDMENT #2
Q. 4.1 Six desks, shelving etc, it states layout Appendix C , I don't see appendix C on this document. Did you want us to bid desks, shelving and storage areas?
R. - We apologize for the oversight regarding Appendix C. It was inadvertently omitted in this version of the document. I have put one potential set up in attachment as appendix "C". To clarify:
o Yes, we are requesting vendors to include desks (fixed or foldable), and identify if they also include shelving, and storage areas in their proposals.
o The layout should optimize space for both instructional use, projector or large TV screen placement and simulator placement/transportation.
o If you have better suggestions for specific desk or shelving configurations, please include these in your proposal.
Q. 4.4 Are you wanting us to provide cases for your equipment?
R. - Regarding cases for equipment, the specification refers to rugged travel cases designed to protect monitors, simulators, and other sensitive equipment during transit.
- Yes, we would like vendors to provide these cases, and they should be compatible with the overall trailer set up to ensure safe and efficient transport.
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AMENDMENT #3
Q. The trailer calls for 8ft height. Is this the interior height measurement or Overall height?
R. o We recommend maintaining an interior height of 8 feet for the trailer to allow sufficient headroom for training purposes and to accommodate simulators, desks, and equipment.
o For overall height, vendors should ensure compliance with local and national transportation regulations, considering any additional features like HVAC units or antennas.
Please include both the interior height and the overall height in your proposal, ensuring that the design meets our functional requirements while remaining within transportation regulations.
Q. The Simulator proposal refers to the 6 simulators for the classroom and 2 advanced units for the trailer? I am just confirming that the six simulators are to be in the trailer? Along with a supervision/instructor desk?
R. 1. Six Simulators vs. Two Advanced Units:
- The six simulators are primarily intended for a classroom setup, but they will also be transferred to the trailer as needed. These units will be installed on desks or other setups within the trailer when required.
- The two advanced simulators may also be transported using the trailer from time to time.
- Efficient use of space, mobility, and flexibility in setup are important considerations. At the same time, safety during transportation is crucial to ensure that equipment remains secure. Some options we have observed in other setups include:
o Foldable tables on hinges mounted to the walls (suggested between 25 and 50 cm deep [10 to 19 inches deep] and able to hold safely and securely a tower computer 3 monitors.).
o Fixed narrow tables to maximize floor space. (See trailer mock up as an example.)
o Tie-down systems for tables, simulators, and other equipment to prevent movement during transport.
2. Instructor Space in Trailer:
- The trailer does not require a traditional desk for the instructor.
- Instead, a multipurpose counter space at the front of the unit could serve several functions, such as:
o A workspace for the instructor with a pull-out chair.
o A location for a microwave, storage, or a mini-fridge (to be purchased separately).
- Alternatively, a foldable table on the opposite wall of the counter could be considered, providing additional flexibility for the instructor or other uses.
- To support these uses, we recommend including electrical outlets near the counter or foldable table for added functionality.
3. Installation of Simulators and Monitors:
- The simulators and monitors will be installed after the trailer has been delivered.
- Vendors are expected to provide a trailer that is ready to house the equipment, with appropriate:
o Mounting points.
o Electrical wiring.
o Structural reinforcements.
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This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
The Coll ge Communautaire du Nouveau-Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
Written questions relating to this opportunity may be submitted to the address provided below via email. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: Approvisionnement-Procurement@ccnb.ca
