Trade Agreement: CETA/WTO-AGP/CPTPP/CFTA/FTAs with Peru/Colombia/Panama/Korea/UK
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements:
1. The Canadian Coast Guard has a requirement to replace the existing Alarm Monitoring System (AMS) fitted onboard the CCGS Louis S. St. Laurent (LSSL) with a new AMS approved by American Bureau of Shipping (ABS), one of the Classification Societies recognized by Canada. The LSSL is maintained in Class with ABS.
2. Canada intends to enter into the resulting Contract only with a Bidder that is a AMS Alarm Monitoring Original System Designer (AMOSD) Contractor. The AMS AMOSD must:
(a) Use an open architecture design for both SCADA or DCS software and Programmable Controllers to facilitate ease of integration of the system with third party hardware and systems, and have the capability to do software development and related testing of the complete AMS or subassemblies used within the proposed AMS. AMOSD identity is evidenced by the name appearing on the purchased system and / or on all accompanying drawing and training documentation;
(b) Design and integrate with new equipment and existing equipment the complete system and subassemblies used within the proposed AMS. The Contractor must retain full system responsibility for all requirements and have sufficient ownership in Intellectual Property rights in the AMS in order to grant Canada and Canada’s licensees all the rights required under the resulting Contract to complete the Contract Work and any other work for which the Contract grants Canada a license; and
(c) All Bidders must submit as part of their response a self-certification regarding the Bidder’s authority to provide Canada with the Goods and Services, which must be signed by the Bidder. No Contract will be awarded to a Bidder unless the certification has been provided to Canada. It is in Canada's sole discretion to determine whether all the required information has been provided.
3. The contract is for the procurement of one (1) new AMS to replace the existing AMS onboard CCGS Louis S. St. Laurent.
4. Canada will have the right to exercise any of the following options:
A - Options for additional periods
The initial contract period will have a duration of one (1) year. Each year, Canada reserves the right to extend the contract duration by one (1) additional year. All prices of non-exercised option(s) will then be subject to an Economic Price Adjustment (EPA).
B - Option for Remote Online and Phone Call Services onboard the CCGS Louis S. St. Laurent
Following the Final Work Acceptance of the CCGS Louis S. St. Laurent, the Contractor grants to Canada the irrevocable Option 1A to add Remote Online and Phone Call Services a duration of one (1) year.
C - Option for additional Cadre trainings
Shipboard Cadre training course
With this option, Canada reserves the right to add additional Cadre Shipboard training sessions in order to address future requirements concerning additional crew members and/or technical staff.
Classroom Cadre training course
With this option, Canada reserves the right to add additional Cadre Classroom training sessions in order to address future requirements concerning additional crew members and/or technical staff.
D - Option for Spare Parts
With this option, the Contractor grants to Canada the irrevocable Option 1B to add Spare Parts for the CCGS Louis S. St. Laurent.
E - Option for Special Purpose Tools and Test Equipment (SPTATE)
With this option, the Contractor grants to Canada the irrevocable Option 1C to add SPTATE for the CCGS Louis S. St. Laurent.
5. Points of Delivery and Site of Integration and Installation
The LSSL AMS must be consigned and delivered to the CCGS Louis S. St. Laurent, tied up alongside Pier 17 in St. John’s, NL. Canada to confirm Delivery Point prior to delivery.
6. Care and custody of vessel
Canada will retain the care and custody of the vessel under the contract.
7. Remote Online and Phone Call Services
The Contractor must have a remote technical support phone number and the required infrastructure in Canada, that must provide as a minimum, for the AMS, a 24 hours a day seven (7) days a week with minimum twelve (12) hour response time provided by AMS trained Technical Support technicians. The technicians must be able to provide diagnostic troubleshooting, operation and maintenance services.
8. BIDDERS' CONFERENCE
A bidders' conference will be held onboard the CCGS Louis S. St. Laurent, tied up alongside Pier 17 in St. John’s, NL on April 15th, 2025, at 0900 NDT in the LSSL Boardroom. The scope of the requirement outlined in the bid solicitation will be reviewed during the conference and questions will be taken into consideration. It is recommended that bidders who intend to submit a bid attend or send a representative.
Bidders are requested to communicate with the Contracting Authority before the conference to confirm attendance. Bidders should provide, in writing, to the Contracting Authority, the names of the person(s) who will be attending and a list of issues they wish to table at least four (4) calendar days before the scheduled conference.
9. MANDATORY SITE VISIT
It is mandatory that the Bidder visit the vessel. Arrangements have been made for the site visit to be held on April 14th, 2025 at 0900 NDT onboard CCGS Louis S. St. Laurent, tied up alongside Pier 17 in St. John’s, NL.
Bidders must communicate with the Contracting Authority no later than three (3) calendar days before the scheduled visit to confirm their attendances and provide the names of the person(s) who will attend. Bidders must also communicate the names of their subcontractors who may visit the vessel as well. The list of the names communicated to the Contracting Authority will transmitted to the vessel’s brow and only listed attendees will be allowed to board the vessel for the mandatory site visit. Bidders must sign the attendance form at the vessel’s brow which will confirm their attendance.
The Bidders who do not attend the mandatory site visit will not be given an alternative appointment and their bids will be rejected as non-compliant.
Delivery Date: Above-mentioned
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
