Basic Information

Reference Number

0000290609

Issuing Organization

York University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

P25-133

Title

Piano Tuning and Maintenance Services

Source ID

PU.AC.ON.322261.C96965

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 2 years
Option: three (3) optional twelve (12) month extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York University invites Proposals from qualified Proponents to provide Piano Tuning and Maintenance Services to the Department of Music, School of the Arts, Media, Performance & Design, at York Keele Campus located at 4700 Keele Street, Toronto.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
April 22, 2025 at 3:00:00pm EST.

Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.

Mandatory Submission Requirements:

Executive Summary
Qualifications and Experience
Methodology
Timeframes/Work Plan
References
Acknowledgement
Pricing Schedule

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Mandatory Requirements
Executive Summary
Qualifications and Experience
Methodology/Timetables/Work Plan
Financial Evaluation

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date
On an as needed basis.

Duration of Agreement:
The initial term of the Agreement shall be for twenty-four (24) months, with three (3) optional twelve (12) month extensions.

Additional Options:
Available within the tender document.

Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification:

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

Dates

Publication

2025/04/02 11:24:05 AM EDT

Question Acceptance Deadline

2025/04/15 03:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/04/22 03:00:00 PM EDT

Job-Walk Visit

2025/04/08 02:00:00 PM EDT

Contact Information

John Chen

416-736-2100 ext. 77561

johnch@yorku.ca

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Recommended

Event date

2025/04/08 02:00:00 PM EDT

Location

Accolade East Building, Room 373 83 York Boulevard North York, ON M3J 2S5

Event Note

Optional Information Meeting
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on https://yorku.bonfirehub.ca.

York will NOT accept hard copy Proposals.

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