Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The Rotman School of Management is embarking on an upgrade of 6 Classrooms in its North Building to modernize the A/V components and enable hybrid teaching to occur. Most of the existing technology within each of the Classrooms will be replaced under this RFP with additional equipment being added to tie into our existing Crestron DM series infrastructure. It should be noted that the intent of this RFP is to purchase and install all the equipment that would allow the Rotman School to have 2 LCD display monitors at the front of each of the 6 classrooms, with the stipulation that only 2 classrooms can be done in any given year due to constraint resulting from our heavy utilization of all classrooms with the Rotman buildings year-round, not simply in a traditional University School year. As such, with respect to submissions, installation covered by this RFP will be for upgrades to all classrooms backend technology and where applicable, audio, but tying in existing single laser projector in 4 classrooms, with 2 classroom having existing single laser replaced with 2 large LCD screens at the front of class.
The required equipment for each area for upgrade is identified in Schedule G. Currently the University has Crestron as the solution in place throughout the school with respect to AV/Multi-media. The equipment named in Schedule G is listed for reference to the technical specifications, products with equivalent functionality/technology will be considered, however the expectation is all existing cabling and electrical will be reused. Should there be any requirement to install additional Ethernet cabling (cat. 6 or better) and/or electrical work, this will be handled by Rotman’s Building Management office. Proponents should detail in their Proposal if their products will require any additional cabling or modifications to continue to use the existing technology to support the control room control panels and the accessories from a central location.
The delivery, installation, system testing, and warranty support/service will take place at the following location:
Rotman School of Management
105 St. George Street
Toronto, ON
M5S 3E6
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/89151 on or before March 03, 2025 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
One Year Term
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and qualifications 10
Minimum Requirements 20
Service and Warranty 05
Delivery, Installation and Payment Terms 20
Training 05
Timelines 25
Pricing 15
Total 100
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
