UTM200279 - Professional Engineering Services for Erindale Hall Chiller Replacement Project

Notice of Intended Procurement
NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Danielle Hendricks– Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
The purpose of this RFP is to solicit responses from vendors to provide Professional Engineering Services for Erindale Hall Chiller Replacement project at University of Toronto Mississauga (UTM) Campus.

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/98401
On or before November 6, 2025 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFP Process is open to all parties submitting a Proposal in accordance with the RFP Documents.

EVALUATION CRITERIA         
Evaluation Criteria                                                              Weight (Points)
Experience, Qualifications and References                            25 Points
Proposed Personnel                                                               25 Points
Sustainability, Environmental Impact  & Tariff Mitigation       10 Points
Project Approach, Understanding and Schedule                   25 Points
Pricing                                                                                   15 Points
Total                                                                                      100 Points


APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:
Milestone Schedule:
RFP Consulting Services Issue -  October 10, 2025
RFP Consulting Services Award - December 15, 2025
Design Period - 5 Months
Construction Tender - June 15, 2026
Construction Tender Award - August 15, 2026
Construction Start - November 16, 2027
Substantial Completion - July 15, 2028
Project Completion - August 15, 2028

NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.