Basic Information

Reference Number

0000293689

Issuing Organization

University of Toronto Mississauga

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTM200251

Title

Maintenance Services for Chillers and Cooling Towers

Source ID

PU.AC.ON.833659.C112172

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, All of Canada, All of Canada

Purchase Type

Duration: 3 years
Option: 2 option years

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Aileen Ramos, Procurement Officer
procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com. Please note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This Request for Proposal is issued by Facilities Management and Planning Department, at the University of Toronto Mississauga on behalf of The Governing Council of the University of Toronto, for the Maintenance Services for Chillers and Cooling Towers for the University of Toronto, Mississauga, 3359 Mississauga Road, Mississauga.
Estimated Commencement date: August 1, 2025
The term of the agreement will be for three (3) years plus two (2) additional one (1) year optional extensions.

Proponents Meeting
The on-site optional Proponents Meeting will be held on May 29, 2025, 11:00am - 1:00pm local time.
Location: New Sciences Building main entrance, 1815 Outer Circle, UTM Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Each Proponent is required to submit its Proposal on Bonfire at the following link:
https://utoronto.bonfirehub.ca/opportunities/93062

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of June 12, 2025 2:00 PM ET. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before closing time to begin the uploading process and to finalize your submission. The submissions will not be opened publicly.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement, Chapter 19

Electronic Auction:
The process does not involve an electronic auction.

NOTES
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/05/15 10:49:10 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/06/02 02:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/06/12 02:00:00 PM EDT

Onsite Visit

2025/05/29 11:00:00 AM EDT

Contact Information

Aileen Ramos

procurement.utm@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2025/05/29 11:00:00 AM EDT

Location

Central Utilities Plant (CUP) main entrance, U of T Mississauga Campus

Event Note

The University will be holding an optional Proponents meeting on-site.
Date: May 29, 2025 (Thursday), 11:00a.m. – 1:00p.m. local time
Meeting Location: Central Utilities Plant, 1630 Outer Circle, UTM Campus, 3359 Mississauga Road, Mississauga ON L5L 1C6
Registration: If you will be attending the Proponent's Meeting, please send a confirmation email and the list of attendees to procurement.utm@utoronto.ca. Registration cut-off time is 11:00am May 29, 2025.
Campus Map: https://www.utm.utoronto.ca/about-us/contact-us/maps-directions
Parking: For information regarding parking on campus please refer to: http://www.utm.utoronto.ca/parking/visitorday-parking
Note: It is the responsibility of Proponents to ensure they are updated on any road closures/construction occurring on University property. Please refer to the following link: http://www.utm.utoronto.ca/facilities/project-schedules-and-updates
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link:
https://utoronto.bonfirehub.ca/opportunities/93062

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