Basic Information

Reference Number

0000309508

Issuing Organization

University of Toronto Mississauga

Owner Organization

University of Toronto

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTM200290

Title

Cleaning Services for UTM Student Housing and Residence

Source ID

PU.AC.ON.833659.C112172

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, All of Canada, All of Canada

Delivery Point

Mississauga

Purchase Type

Duration: 3 years
Option: 2 option years

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Aileen Ramos, Procurement Officer
procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com. Please note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University of Toronto Mississauga (UTM) requires a Proponent to deliver high-quality, cost-effective cleaning and caretaking services for the Department of Student Housing and Residence Life (SHRL) during the spring/summer (end of April to end of August). The UTM campus includes a variety of residence types, and cleaning needs fluctuate throughout the year based on occupancy cycles. Please refer to Schedule 1 for more details on the scope of work.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement, Chapter 19

Electronic Auction:
The process does not involve an electronic auction.

NOTES
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/12/11 10:41:13 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2026/01/09 02:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2026/01/21 02:00:00 PM EST

Onsite Visit

2026/01/08 02:00:00 PM EST

Contact Information

Aileen Ramos

procurement.utm@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2026/01/08 02:00:00 PM EST

Location

Oscar Peterson Hall – main entrance lobby, UTM Campus, 3359 Mississauga Road, Mississauga, ON, L5L 1

Event Note

Proponents Meeting
The University will be holding an optional onsite visit. The site visit is intended for proponents to carefully examine the sites and note the conditions affecting the work prior to the proposal submission.
Date: January 8, 2026 (Thursday), from 2:00PM to 4:00PM local time
Registration: The registration cut-off time for the optional site visit meeting will be until 2:00PM, January 8, 2026. The site visit will start at 2:00PM. and end at 4:00PM
Meeting Location: Oscar Peterson Hall – main entrance lobby, UTM Campus, 3359 Mississauga Road, Mississauga, ON, L5L 1C6.
Directions: https://www.utm.utoronto.ca/visitors/maps-and-directions
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link:
https://utoronto.bonfirehub.ca/opportunities/100107

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.