REQUEST FOR INFORMATION (RFI) for Regina (F-REG-PG-202501)
The Government of Canada (GC) is seeking information on the availability of existing and/or build-to-suit combined Office and Warehouse/Vehicle Bay types of space for lease – fit-up to lease, or build to lease – in the City of Regina or surrounding area, that would be ready for occupancy upon completion of Departmental turn-key fit-up requirements.
Respondents must be able to meet the following criteria:
Prerequisite
Respondents must provide written confirmation that they have, or have been granted, authority to submit a response to this Request for Information and furthermore that they have the authority to negotiate the terms and conditions of any subsequent Lease, if one is offered.
If the Respondent is the Owner of the land, please provide confirmation that you are the Owner and that you agree to provide a valid Certificate of Title for the subject property in order to be considered for an Invitation to Tender process, if there is one.
Lease Components:
Initial lease term of Five (5) years, commencing on or about the completion of turn-key fit-up requirements, with three (3) Five (5) year options to extend. These lease extension options are subject to negotiation.
Requirements:
1. The Landlord shall provide turn-key fit-up to meet Regina-based GC departmental fit-up requirements.
2. Land and space estimated requirements –
• The total building space is approximately 2,981.1 m2 (32,088.29 sq ft).
• The total exterior area space is approximately 20,234.3 m2 (5 acres).
• The total combined building and land estimated requirement is approximately 23,215.4 m2, or approximately 5.737 acres.
3. Exterior space – Designated secure fenced compound used for vehicle storage
immediately adjacent to the footprint of the interior space requirement.
This storage area is required to hold approximately 150-250 vehicles. The
vehicle storage area, if not paved shall be prepared with, at minimum,
a compacted crushed gravel base, to a quality standard of a stamped
civil engineering design.
Note: This estimate is accurate to within 5% of the final requirement, based on current available information.
4. Building requirement – a combination of dedicated and shared user spaces
along with a combination of both warehouse/vehicle bay types of space, embedded with, or adjacent to, typical commercial office space to accommodate several different units. The building is to be a purpose-built garage building, with 21 garage bays and will be operationally ready and user-accessible 24-hours per day, 365-days per year.
5. Several units shall comprise the functional requirement, with each unit
having both interior and exterior requirements. Some spaces are shared
and others are dedicated to the unit. Some space needed is
typical commercial office space; other space is categorized as
warehousing-type of space; still other space is customized and/or
specialized. Details will follow, if offered to tender.
6. Interior rooms require several shared, occupiable spaces. The
Functional description will have in-scope requirements for bay doors,
ramps, racking and shelving, millwork, mechanical and electrical fixtures,
hoists, wash equipment and spray systems, retractable hose reels,
related support equipment, mechanical and electrical systems and
related functions. Some interior requirements* shall include, but not limited to:
• Mezzanine level for office space
• Locker/change rooms
• Lunch room facility
• Large inventory storage areas
• Some larger work bays
• Equipment and tool storage areas
*The details will follow, if invited to tender.
7. Fire alarm system and sprinklers for the office as well as the warehouse/vehicle
bay types of space.
8. The Lessor shall be responsible for funding the capital costs of
the build-to-lease/lease fit-up of the space and exterior parking area. When, and
if awarded, reconciliatory reimbursement shall be detailed within the Lease Agreement.
9. The Lessor shall act as the Project Manager and shall be responsible for
sourcing both a Prime Consultant (for design, construction administration and post-construction services), as well as a Prime Contractor (for construction). Net zero carbon considerations shall be factored into the design phases.
10. The Lessor shall provide project management services up to the
commissioning stage, ensuring that all National Building Codes (2015)
and National Fire Codes (2015) are met.
11. The Lessor shall be responsible for the design, supply and install of
all demountable furniture. “Demountable furniture” includes, but may not be
limited to, warehouse racking, office workstations, chairs, metal filing cabinets, movable shelving, hutches, dividers, and other such as these. Millwork shall not be confused with demountable furniture.
12. The Lessor shall be responsible for life-cycle repair and maintenance.
13. The Government of Canada (GC) shall act as both the Lessee and as the Technical Authority.
14. The Government of Canada project team shall be headed by the Departmental Representative who is responsible for providing final approval and who may consult or delegate authority to provide feedback, and/or review comments.
15. The Departmental Representative shall ensure that all Departmental specifications, quality and cost control measures are met.
16. Adjacent tenants to the leased GC-space is not desirable.
Asset Considerations
Respondents that can fulfill the above Requirement should also include if they meet any of the following Asset Considerations:
1. Secure fenced compound. Please detail if paved.
2. The building/site meets the pertinent National Building and Fire codes as well all provincial and/or municipal codes and/or regulations relating to the building and/or property.
3. The site and building meets current environmental standards and is not contaminated, has never been contaminated, nor contains asbestos.
This RFI is intended to identify existing space available to meet the above noted requirements, as well as identifying Build to Suit Options. If you have existing space that has the capability of meeting most, or all of the aforementioned criteria, please identify what items already exist and if the capability to provide the remaining items within the existing space, is possible.
If you are offering a Build to Suit Option, please identify if any of the above Requirements and/or Asset Considerations are of concern, as well as providing confirmation of the level of expertise and experience acquired relating to the construction of similar space.
Information provided by the Owner or an Owner’s Agent shall include the location of the building, current zoning, specific location of space within the building, area of space and details pertaining to private/public parking facilities, if applicable. Agents submitting a response to this Request for Interest shall provide a letter from the Owner authorizing them to do so.
The Departmental Representative(s) may wish to visit site and/or inspect existing space, upon reasonable notice, to ascertain its suitability to meet the criteria listed in this RFI.
Security Requirement
If this RFI results in a future tender process, the building owners and/or agents of the proposed spaces may be requested to hold a valid security clearance. Clearance level will be determined on a case-by-case basis, dependent upon factors such as site visit frequency, required access, and other factors the GC Department may deem applicable.
Security clearance shall be issued by the RCMP and the RCMP only. Security clearance from PSPC, or any other type of federal government-issued security clearance, will not be considered.
Not a Solicitation Process
Note that this is not a tender process, nor a request for proposals, but only an inquiry as to the availability of space to lease.
The GC will not necessarily invite offers or lease any space. The GC may issue an Invitation to Tender for this possible leasing requirement or other leasing requirements based on information it receives as a result of this advertisement or based on any other information that may come to its attention prior to the closing date of the Request for Information; or it may invite offers by way of public tender.
The GC reserves the right to proceed with an invitation to Offer to Lease by inviting only parties deemed to most effectively meet specific operational, security and public safety requirements.
Respondents are solely responsible for their own expenses in preparing and delivering a response to this Request for Information (RFI).
Responses
To reply to this Notice, please provide your response in writing as follows:
By email to: NWR_Leasing_Mailbox@rcmp-grc.gc.ca
By Mail/Courier addressed to:
Royal Canadian Mounted Police Attention: NWR Leasing
11140 – 109 Street
Edmonton, Alberta
T5G 2T4
Responses Requested by: It is the responsibility of the Respondent to ensure that its response in writing is received no later than:
May 26th, 2025 at 2:00 p.m. MST
Applicants must meet the deadline in order to be considered for an Invitation to Tender process, if there is one.
