MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00553
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 11/03/2025
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba (Manitoba) is requesting bid submissions for
the Supply and Delivery of Plow Blades and Parts on an "as and when"
requested basis for a 2-year term from June 01, 2025 to May 31, 2027
with option of three(3) one(1)year extensions.
For Fleet management Services (FMS) formerly Vehicle & Equipment
Management Agency (VEMA)
For the purposes of this procurement process, the Solicitation Contact
will be:
Contact Name: Cindarla Pinheiro
Contact Email: bids@gov.mb.ca(Enquiry only)
Please contact the individual noted above if additional information or
clarification is required
For inquiries, email subject line shall be the 30208 as provided in the
first page of this document. Vendors and their representatives are not
permitted to contact any employees, officers, agents, elected or
appointed officials, or other representatives of Manitoba, other than
the Solicitation Contact, concerning matters regarding this
Solicitation. Failure to adhere to this rule may result in the
disqualification of the Vendor and the rejection of the Vendor's
Submission.
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.).
To be delivered on an "as and when" requested basis for the period June
01, 2025 to May 31, 2027
The delivery date(if shown is actually the end of the contract)
Indicate an approximate delivery lead time<(>,<)>
____________ days, or ____________ weeks from the receipt of order.
All deliveries shall be completed within three (3) working days from the
date of request off the contract.
The vendor is not to ship any item until a separate release purchase
order has been issued by Fleet management Services (FMS). This order may
be placed verbally, by fax or mail, by authorized personnel. Each
release purchase order will have a specific reference number.
QUANTITIES:
The Quantities shown are Approximate and may vary more or less
Please quote on all items as the intent will be to order all items from
one vendor if possible and economical.
Any unused portion as of the end of the contract shall be considered
cancelled.
PRICING:
Pricing is to remain firm for duration of the order unless otherwise
indicated by bidder below. Preference may be given to suppliers
offering firm pricing, if no, show duration of firm pricing.
Prices firm until: ________________________________________.
PRODUCTS/BRANDS:
All the products shown are specified on a no substitute basis.
Approved products are shown for each item and only those products/brands
will be considered on this tender.
Bidders must indicate the following on each item offered:
A) manufacturer's name
B) brand name
C) product code
To be delivered FOB destination:
Products will be shipped to Winnipeg and/or rural Manitoba.
The delivery locations and invoice addresses will be indicated on the
release purchase orders. The following is a general list of invoice
addresses:
MANITOBA FINANCE
Fleet management Services (FMS) formerly Vehicle & Equipment Management
Agency (VEMA)
1550 Dublin Ave
Winnipeg Mb R3E 0L4
1525 1st Street North
Brandon Mb R7C 3B3
257 Industrial Rd
Dauphin Mb
R7N 3B3
3rd St East
The Pas Mb
R9A 1K5
7 Gay St
Thompson Mb
R8N 1N7
200 PR 302
Beausejour, MB
R0E 0C0
To assist in prompt payment of invoices please quote the release
purchase order number on the invoice and any correspondence.
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
PLEASE INDICATE:
Manufacturers Name________________
Brand Name______________________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/05/2027
100.00 Each GSIN: N3830MATERIAL: 61493
BLADE, CARBIDE, FLEXIBLE, 7/8 IN X 6 IN X 12 IN COVERED WITH RUBBER,
NORDIK (N-NORDIK-MOVE) BLADES
========================================================
ITEM 20 31/05/2027
100.00 Each GSIN: N3830MATERIAL: 61494
BLADE, SYSTEM, COMPLETE WITH ADAPTABLE HOLDER FOR 12 FOOT ONE WAY PLOW,
MADE WITH 1020 STEEL AND 50 DURO RUBBER, CARBID INSERT AND RESISTANT TO
TEMPERATURES AS LOW AS -57 CELSIUS,
NORDIK (NORDIK MOVE 1200) BLADES
========================================================
ITEM 30 31/05/2027
50.00 Each GSIN: N3825MATERIAL: 10174
BLADE,SNOWPLOW,CARBIDE INSERT,7/8 X 6 X 39 3/4 IN,MECH DIV PLAN # NCE
-14C
========================================================
ITEM 40 31/05/2027
1,000.00 Each GSIN: N3825MATERIAL: 10175
BLADE,SNOWPLOW,CARBIDE INSERT,7/8 X 6 X 47 3/4 IN,MECH DIV PLAN # NCE
-14C
========================================================
ITEM 50 31/05/2027
500.00 Each GSIN: N3825MATERIAL: 10176
BLADE,UNDERBODY SNOWPLOW,CARBIDE INSERT,7/8 X 6 X 43 3/4 IN,FOR FRINK
STYLE PLOWS
========================================================
ITEM 60 31/05/2027
10.00 Each GSIN: N3830MATERIAL: 65828
COVER, BLADE, 1/2 IN X 4 IN X 43 1/2 IN, USED ON NORDIK MOVE RUBBER
BLADES,
NORDIK BLADES #N-12444-1
========================================================
ITEM 70 31/05/2027
100.00 Each GSIN: N3830MATERIAL: 66095
BACKING, BLADE ADAPTER, 3/4 IN X 6 IN X 48 IN, USED ON THE NORDIK BLADE
MOVE SYSTEM,
NORDIK BLADES #N-34648-1
========================================================
ITEM 80 31/05/2027
100.00 Each GSIN: N3830MATERIAL: 66096
COVER BLADE, 1/2 IN X 4 IN X 48 IN, USED ON NORDIK MOVE RUBBER BLADES,
NORDIK BLADES #N-12448-1
========================================================
ITEM 90 31/05/2027
50.00 Each GSIN: N3830MATERIAL: 67300
NOSE PIECE, FOR NORDIK MOVE BLADE SYSTEM,
NORDIK BLADES #N-4324A-TP
========================================================
ITEM 100 31/05/2027
100,000.00 Dollar GSIN: N3800MATERIAL: 64975
OEM PARTS, FOR THE PURCHASE OF UNSPECIFIED ORIGINAL EQUIPMENT PARTS FOR
NORDIK MOVE BLADE SYSTEMS
========================================================
NOTE: If any of the above items/features are accessories they are to be
included and installed prior to delivery. It is the supplier's
responsibility to test all systems to ensure they are functioning
properly prior to delivery.
QUOTATION EVALUATION:
Generally, the lowest overall price of an acceptable item or lump sum in
accordance with the terms & conditions of the RFQ will be awarded
the order.
Quotations items may be evaluated SEPERATELY, based on suitability of
product offered compared to the end users needs,
description/specifications of the
product offered, delivery, price, quality of the bidder's performance in
past awards and any other terms & conditions indicated on this RFQ
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by Manitoba.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for it's
intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
Demo units will not be accepted.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order. Any
substitutes shipped without prior written approval will be rejected at
time of delivery or held at shipper's risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included, please explain in detail any/all
charges that will be extra to the unit prices quoted and that will be
charged on the invoice.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)
Product _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
Is warranty service provided on site at our premises?
Yes___ or No____
If No<(>,<)>
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service, closest to the point of
delivery, for this tender<(>,<)>
Company name_______________________
Location (city & province) ______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES, PLEASE PROVIDE: ________________________
NON-WARRANTY FOR PARTS:
Please provide details as follows for the unit(s) offered
(For occasional non-warranty parts purchases)
Parts and accessories charged at:
________ % discount from ____________________ prices
(indicate retail, wholesale etc.)
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
PAYMENT TERMS:
Manitoba's standard payment term is net thirty (30) days.
If Vendor has a different standard invoice term, specify below.
_____________________________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items
please indicate T or NT opposite each item offered.
SPECIAL INSTRUCTIONS:
1. Expected Vendor's business hours for parts service: Monday to Friday
7:30am - 5:00pm<(>,<)>
Saturday 9:00am - 2:00pm. It is expected that the parts service hours
must meet Fleet management Services(FMS) shipment receiving hours of
7:30am - 3:30 pm
Monday to Friday central standard time.
2. Vendor might be required to provide two (2) deliveries per day to
Winnipeg or as
requested.
3. Supplier must provide the unit price and include current
manufacturer's price list.
Supplier will be required to furnish Fleet management Services (FMS)
with a
current OEM price list prior to award
No freight charges allowed on back-order quantities.
The delivery locations and invoice addresses will be indicated on the
release purchase
orders.
YOUR QUOTATION REFERENCE # (if applicable) ________
Proposed Delivery Address:
DELIVERY ADDRESS:
TO BE ADVISED
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
